Want to see your proposal on the agenda of this year’s Annual General Meeting? Here’s How:

When the new Societies Act came into effect on November 28, 2016, the province of British Columbia established a new standard for the submission of motions by the members of a Society, like the SFSS, to members’ meetings such as our Annual General Meeting (AGM). Here’s an overview of the new standard and what you have to do if you wish to submit a proposal for consideration by the membership.

If you wish to submit a proposal for consideration at the AGM, you must:

  1. Send a written notice, including the proposal, at least 7 days in advance of the meeting.
  2. Receive the support of at least 5% of the voting membership of the Society. For the Fall semesters at SFU, this is typically around 1,250 signatures. Include their signatures.
  3. A statement in support of the proposals, if the author wishes a statement to be included.

A few guidelines:

  1. Make sure the proposal is at the top of each signature page so it’s clear that the members know what they are supporting.
  2. Make sure the members’ names and student numbers are included and legible for verification purposes.
  3. Make sure that the proposal and statement do not exceed 200 words.

We will make sure that attendees have an opportunity to ask questions to their elected representatives or provide feedback on the Society’s work this year, even if attendees didn’t submit a formal proposal.

To help members who wish to submit a proposal, we’ve put together the template of a notice they can use:

Download the Template


If you’re interested in learning more about the SFSS Annual General Meetings and the requirements for hosting them, have a look at the relevant bylaws and legislation:




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