SFSS policies require that any proposed changes to the policy manual be subject to a notice of motion period. You will find all notices of motion served to the membership by the Board of Directors and the Council below. For more information, contact the Campaigns, Research, and Policy Coordinator through our staff tab.

Council

Notice has been served by Council for the following motions:

Whereas the Science Undergraduate Society was established as of 2015-01-01 via referendum. 
Whereas bylaw 7.2(ii) requires Council to add one (1) seat for an established Faculty Student Union
Be it resolved that Council establishes a new seat for the Science Undergraduate Society.

 

Be it resolved to amend CP-3.2 to read:
An external The Council chair shall receive a $75 honorarium per meeting chaired. The external chairperson shall continue to chair Council meetings during in camera sessions and is bound by all rules governing in camera sessions.

Board of Directors

The following notices of motion have been issued by the Board of Directors. These matters will be voted on at the first meeting of the incoming Board in May 2015, or the subsequent meeting.

Whereas CPR 2015-04-13 recommends the following;
Be it resolved to replace “VP Finance” as the chair of the Accessibility Fund Advisory Committee with “Vice President Student Services” in SO 9-2.
Be it further resolved that the “VP Student Life” be named as the second executive officer named to the committee.

Whereas CPR 2015-04-13 recommends the following;
Be it resolved to amend AP-10 as amended,
Be it further resolved to amend AP-10.2 of the proposed AP-10 to read:
Clubs membership shall be open to all members in good standing of the Society. Club initatives and events may be open to all members of the university community at the discretion of the club.

 

Whereas CPR 2015-04-13 recommends the following;
Be it resolved to delete SO-16.14.

 

Whereas CPR 2015-04-13 recommends the following;
Be it resolved to replace the word “net”, in the last sentence of AP 7-5: “is equivalent of 3 months of the Society’s net annual operating expenditures” with the word “gross”

 

Whereas CPR 2015-04-13 recommends the following;
Be it resolved to delete R 2-5 & R3-6 & delete the word “timesheet” in AP 24-8

 

Be it resolved to append the following to AP 24:
9.    If a director is more than 10 minutes late to the scheduled start time of a committee or Board meeting without ratified regrets, their stipend shall be deducted $10.
10.    If a director is absent from a committee meeting without ratified regrets, their stipend shall be deducted by $20.
11.    If a director is absent from a regularly scheduled Board meeting without ratified regrets, their stipend shall be deducted $40.
12.    Work reports not written by their respective deadlines (September 30th, January 31st, and 10 business days following the end of the fiscal year) will result in a stipend deduction of $50. 

 

Be it resolved to delete AP-24.5 and amend AP-24.4 such that it reads:
Remuneration to Board members shall be in the form of semi-monthly payments. Payroll processing will occur on the first business after the 15th, and the first business day of the following month.
a) payments through Board of Directors respective financial institutions will occur within 2 business days following the processing date.

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