Simon Fraser Student Society (SFSS) Clubs are a great way to meet new people who share your interests and have fun. Clubs sponsored by the SFSS have access to a number of services & advantages, including SFU room reservations, club email & webspace accounts, funding, event planning assistance, and much more.
The SFSS has hosted a variety of clubs, ranging from the Accounting Association to the Zombie Militia! Typical categories include religious, cultural, political, social and special interest, all of which must be open to ALL members of the SFU community. Clubs with a recreational focus (which includes most physical activity or sports) are administered through Recreation & Athletics, as the SFSS does not have appropriate insurance coverage to host such clubs.
It’s easy! Here’s what you need to do:
Clubs can choose to collect membership fees to raise money and to encourage a more dedicated membership.
$400 Resources Funding you can spend on venue, AV, and printing (from the SFSS Copy Centre only) costs, and locker rental from SFU Recreation , but it is up to you on how much you want to spend on each item. You could spend all $400 on venue costs, or $300 on venue, and $100 on printing, or not at all if you don’t have any expenses that fall under those categories! Resources Funding does not cover food, decorations, or any other miscellaneous supplies.
Grants are available for all clubs who need extra money to fund an event, social or project. Clubs must submit a proposal with a detailed budget projection through the online portal to receive funding. Details on grant funding can be found here.
Club funds acquired through membership dues, event revenue, fundraising and donations can be carried forward to the next semester with a trust account. Funds in trust accounts do not get absorbed at the end of each semester like core funding does. They carry forward as long as the club is in existence. To access trust money, a club executive with fund authority must present detailed till receipts or a letter signed by two club executives.
A club executive with fund authority must bring in receipts of purchase to the SFSS General Office to receive a reimbursement. We only accept detailed itemized till receipts (not simply your Debit / Credit print out). Amounts under $50.00 may be reimbursed in cash (if money is available). Amounts over $50.00 will be reimbursed by cheque. For amounts over $50, General Office staff will have the executive fill out a Cheque Requisition form. This generally takes two weeks to process. If you are removing money from your trust account and have not bought the item yet, have the executive with fund authority and another executive sign a letter approving the withdrawal. Only club executives with fund authority (designated in the club portal) can withdraw funds from core, trust or grant accounts.
Yes, they’re actually the same thing. When you apply/re-register your club online (the deadline is the third Friday of the semester), you will be able to request a club email account. Only the executive with email account authority designated in the club portal may request, renew, and initially access the password for the email account.
Click here to read everything you need to know about booking space.
From weekly meetings to carnivals, the staff at the SFSS General Office can help you with most aspects of event planning. Requests for furniture (tables, chairs, display boards etc.) can be placed at the General Office. Requests must be submitted at least five business days in advance. Orders for audiovisual equipment, such as data projectors, microphones or PA systems, can be placed via email. Simply reply to your room booking confirmation email received from the General Office to let the staff know what A/V equipment you will need. Allow three to five business days for your request to be processed. Please note that each club gets $150 per semester for A/V equipment, so spend wisely! The good news is that the SFSS covers all facilities requests.
The SFSS Accessibility Fund began in 2005. Students with disabilities and event organizers can use this fund to remove barriers for students with disabilities who want to participate in club activities. You can make your event more accessible by providing voice-to-text translation, a sign language interpreter, temporary ramps, handouts in Braille, and other improvements. Please stop by the SFSS General Office to pick up an Accessibility Request Form.