Description: The Consultation Coordinator is responsible for designing, developing and implementing undergraduate student consultation programs for the Build SFU project.
This is a permanent part time position scheduled at 28 hours per week, with the possibility of top up to 35 hours per week at peak consultation periods. This is a unionized position with membership in Canadian Union of Public Employees (CUPE) Local 3338-5 at a wage rate of $25.00 per hour with additional benefits as defined in the Collective Agreement.

The Simon Fraser Student Society is an equal opportunity employer.

Goal: To encourage, facilitate and promote the involvement of Student Society members in all aspects related to design and development of a Student Union Building and stadium.
Working Relationship(s) Role in Organizational Structure: The Build SFU Consultation Coordinator works with and reports to the Build SFU General Manager, supervises Project Workers assigned to the project, and works in conjunction with other Student Society staff. The staff of the Build SFU office report to the Student Society Executive Director and SFSS Building Committee which report to the Board of Directors.

Duties and Responsibilities:

  • Develops and implements detailed and strategic plans for student consultation and engagement activities, which includes development of work plans, implementation plans, contingency response plans and ongoing issue management.
  • Plans, designs, and delivers public events (meetings, workshops, open houses, charettes, etc.) to encourage undergraduate student and university community participation and create an informed student body with respect to the Build SFU project.
  • Maintains quality consultation activities through liaison with students, initiating awareness activities and campaigns, overseeing the development of standards, practices and guidelines for consultation staff, volunteers, and other parties (including, when applicable, external consultation consultants or partners).
  • Advises project team, management team, the Board of Directors, committees and other stakeholders on student consultation approaches and practices that will meet the goals of the project.
  • Provides leadership, guidance, mentoring, advice, coaching and feedback to Project Workers regarding work plans, strategies, and completion of work assignments. Undertakes training and orientation, ongoing information sharing. Creates schedules for student employees and supervises their work. Regularly reports to the General Manager on supervisory and operational issues, including keeping a daily log.
  • In conjunction with the Communications Coordinator, drafts communication materials (newsletters, flyers, letters, social media messages, etc.) for distribution to undergraduate students and the university community to provide updates about the project and to provide notice of upcoming student consultation and engagement activities. Reviews communications materials prepared by communications staff for the same purpose
  • Prepares and documents concise and accurate accounts of consultation activities and results to support the decision-making process of the General Manager, various committees, and the Board of Directors.
  • Travel between SFU campuses may be required.
  • Any other tasks that may be assigned as they relate to the Build SFU project.

Required Skills and Experience:

  • Excellent communication skills including written, verbal and strategic.
  • Strong interpersonal skills.
  • Excellent telephone, reception, and organization skills.
  • Administrative ability and experience.
  • Experience with community consultations, community organizing, or student engagement.
  • Demonstrated knowledge of issues confronting students.
  • Ability to take verbatim or summary minutes, compile records, and produce meeting reports and related documents.
  • Familiarity with post-secondary student and non-profit organizations; familiarity with SFU is an asset.
  • Undergraduate degree is an asset.
  • Ability to work in a demanding, self-supervisory, multi-task environment within clear timelines.
  • Extensive experience using Microsoft Office Suite, Mac and PC.

To apply, email your resume, cover letter and availability to hc-buildsfu-cc@sfss.ca citing that you are applying for the SFSS Build SFU Consultation Coordinator position in the subject line. Acceptable file formats include MS Word documents or PDF files. Unreadable files will be ignored.
Resumes must be received no later than 12:00 pm (noon) on Tuesday, April 2nd, 2013. Interviews will occur the week of April 15th to 19th between 9:30am and 4:30pm. The starting date for the position is Wednesday, May 1st, 2013, or sooner.
Only applicants who are selected for interviews will be contacted.

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