See below for links and info
on Booking Space in the SUB

 

Self Serve Meeting Rooms (currently single occupancy)

Self Serve Meeting Rooms are available for use by all SFSS members using your SFU email address

  • To book a Self Serve Small Meeting Room in the SUB click here
  • Online Self Serve Booking is open until 11:59 the day prior to your booking. To use an available space on the day you are interested, please go to the Orange Desk on Level 3000
  • SFSS reserves the right to cancel your booking at any point if guidelines are not followed

IMPORTANT NOTE: Temporary One Person Limit in Self Serve Meeting Rooms

Due to Covid-19, Self Serve Rooms are currently limited to single occupancy for 3 hours maximum per day per student. Individuals may only book rooms to a maximum of 6 hours per week.

*These rooms provide a safe space for students who are Covid concerned to study in a closed room where masks may be removed.

Tabling, Meeting Rooms and Event Space in the SUB for Clubs/SUs/SFSS Affiliated groups
Tabling, Meeting Rooms and Event Spaces are now available

Tables, Meeting rooms and Event Spaces can be booked through the Clubs/SU Portal by Club/SU Executives only:

  • Go to your Club/SU dashboard under Club/SU Management and look for Student Union Building (SUB) Space Bookings
  • For Sub Tenants and SFSS Affiliated Groups that do not have access to the portal,  please email sub.bookings@sfss.ca for more information

Tabling in the SUB

  • Tabling requests must be received 5 business days before your requested date (the 5 days does not include the date the request is received – Monday to Friday – or the date of your event)
  • Maximum 3 days of tabling in one week per group
  • DO NOT promote or share tabling info until you have a confirmed booking (an email stating confirmed). SUB space is limited and may not be available

* Tabling  Guidelines HERE

Meeting Rooms in the SUB

  • Meeting and Activity Room requests must be received 4 business days before your requested date (the 4 days does not include the date the request is received – Monday to Friday – or the date of your event)
  • These rooms are available “as is” and are suitable for meetings and small scale activities that can be done with a boardroom style set up or with minimal movement of tables and chairs already in the spaces and must be reset at the end of your booking
  • Recurring weekly bookings are not permissible due to space constraints
  • The built in AV is accessible if noted in your request and is free of charge
  • Food is permitted following current SFSS guidelines and must come from licensed businesses
  • Meetings are not catered events and food is limited to such things as snacks, pizza, individual fast food, coffee (coffee service by urn or take away box is allowed)
  • DO NOT promote, share room numbers until you have a confirmed booking (an email stating confirmed). SUB space is limited and may not be available

The 6 available Meeting Rooms are as Follows:

  • 4200 – Capacity 26, built in AV (projector, sound)
  • 3210 – Capacity 10, built in AV (sound, TV)
  • 2420 – Capacity 18, video conferencing equipped
  • 2440  – Capacity 18, video conferencing equipped
  • 2120 – Capacity 16, built in AV (sound, TV)
  • Rehearsal Room – Capacity 25 (dance/movement groups only  – NO food/drink, No outdoor or hard soled shoes)

* Meeting Room Booking/Use Guidelines HERE.

Event Spaces in the SUB

  • BASIC EVENT requests must be received 10 business days before your requested date (the 10 days does not include the date the request is received – Monday to Friday – or the date of your event)
    • Little or no set up, no catering (pizza, snacks, individual fast food are allowed), no outside vendor or SFU department involvement, no extra resources to be provided by SFSS, only group and SFU community members in attendance
  • LARGE/COMPLEX  requests must be received 20 business days before your requested date (the 20 business days does not include the date the request is received – Monday to Friday – or the date of your event)
    • May involve one or all of the following:  set up, catering, external vendors and/or SFU department involvement, additional SFU resources, more than one room, more than one day, guests who are not SFU community members, guest speakers etc
  • Timelines are strictly adhered to. Make your request early to avoid disappointment
  • Significant yearly or date specific events may make “hold requests” up to 4 months in advance. See guidelines for info on finalizing these bookings
  • DO NOT promote, share room numbers until you have a confirmed booking (an email stating confirmed). SUB space is limited and may not be available

SUB Event Spaces are as Follows (space set up requests are accepted following guidelines):

  • 2120 – standard set up Boardroom Style 16
  • 2420 and 2440– standard set up Boardroom Style 18, video conferencing equipped
  • 4200 – standard set up Boardroom Style 26, space capacity varies based on set up
  • SUB Ballroom – Max capacity 220, capacity (up to maximum) dependent on set up (catering kitchen available for use by professional caterers only)
    • The ballroom is unfurnished and any furniture requests/set up must be included in your request and will be facilitated by SFSS or SFU departments as required
  • Social Stage Lounge: across from Blenz at 3000 level entrance – centre space and stage area only (orange lounge chairs remain) capacity varies dependent on set up

*BEFORE requesting event space you MUST read the Event Space Guidelines HERE.

Please email sub.bookings@sfss.ca with questions and for more information on tabling, meeting, and self-serve spaces