Got questions about how to start and run a club? Read more below.


Guidelines and TORs

  1. Check the Club Directory to make sure that the club you want to start does not exist already. Please note that only currently enrolled SFU Undergraduate students are able to start clubs – this does not include graduate or FIC students.
  2. If your club does not yet exist, you must fill out and submit the club proposal form. You will need to submit the SFU Confirmation of Enrollment for you and at least one other club executive in the form.
  3. Email and let us know the name of your club, and that you have submitted your proposal.
  4. Based on the amount of detail and information provided in your proposal, you may be contacted by a Club Coordinator to answer some follow up questions.
  5. If there are no conflicts with SFU or SFSS policies, the proposal will be sent to our insurers to make sure that there is adequate coverage for the proposed club activities.
  6. If the club proposal is approved by our insurers, the student who submitted the proposal will be asked to complete the SFSS Canvas Course training.
  7. Once the SFSS Canvas Course training is completed, please notify the Club Coordinators. The club will be approved and you will be emailed a link and a registration code to register the club and its members.
  8. Once there are at least 2 confirmed executives in the club, and at least 10 general members confirmed, the club will have full “Approved” status.


The club lockers in the SUB are now available for requesting!

Please note that “club lockers” refer to the lockers located in the Student Union Building (SUB) on Level 1000 and 2000. They are different from the lockers that are rented through SFU Recreation.

Starting May 2, 2022 you can request the club lockers through the Club Portal. Executives with fund/facilities authority can request using the “Renew/Request Locker” link under the “Club Management Tools & Forms” section.

The available lockers will be assigned on a first-come, first-served basis, but it is not guaranteed that you will get one due to limited supply. Groups that are allocated alternate storage space by other departments on campus are not eligible for a SUB locker. (E.g. groups that have common rooms, other lockers, or storage).

Any group that is assigned a locker must adhere to the SFSS Student Union Building Locker Guidelines.

Please refer to the detailed instructions here