Guidelines and TORs

Access our Funding 101 document for more information!

Are you looking to start a new Student Union or reactivate one that already exists, but is not active?

Student Unions exist to represent all students within a certain Department or Faculty. That includes all students who major, minor or take at least one course within the Department, Program or Faculty. Constituency Groups represent students united by a certain characteristic.

All of these types of Unions and Groups are formed differently.

In short, a Group or Union is considered valid and active if they:

  • Have members;
  • Have a ratified Constitution;
  • Have an Executive team that is listed in the SFSS Portal
  • Have a seat on Council;
  • Are recognized by the SFSS Board of Directors, and
  • Hold regular meetings and upload meeting minutes to the SFSS Portal.

In order to start or re-activate a Student Union or Group, there are multiple steps involved and it can seem difficult. We’ve created a short guide to make it a little more clear, you can see it below.

For more information on the SFSS by-laws this guide is based on, please refer to the SFSS By-law 8, 9, and 10.

If you are confused and still have questions, do not hesitate to contact us at We can answer your questions or meet to go through the steps together.