April 12, 2021

NOTICE OF MOTION: 

Whereas, on May 1st, 2021, the SFSS By-Law changes approved at the October 2020 SFSS Annual General meeting will be taking effect.
Whereas, the SFSS has adopted various policy documents that must be consistent with the SFSS By-Laws.

Whereas, the Transition Steering Committee – Governance Working Group has conducted a review of all Society Policies, in order to ensure they are consistent with the new SFSS By-Laws.

Be it resolved that the Board of Directors repeal the current SFSS Board Policies, Accessibility Policy, and all other Administrative Policies, including the Communications Policies, Corporate Records and Information Policies, Finance Policies, Investment Policy, IT Policies, Member Services & Groups Policies, Office Administration Policies, Orientation and Retention Policies, Personnel Policies, Privacy and Information Management Policies, Property Management Policies, and Retail Services Policies.

Be it further resolved that the Board of Directors replace these repealed policies with the attached SFSS Policy Manual, Council Policies, Accessibility Policy, and new Administrative Policies, which includes the Communications Policies, Corporate Records and Information Policies, Finance Policies, Investment Policy, IT Policies, Member Services & Groups Policies, Office Administration Policies, Orientation and Retention Policies, Personnel Policies, Privacy and Information Management Policies, Property Management Policies, and Retail Services Policies as attached.

Be it further resolved that these changes come into effect on May 1st, 2021.

Read a quick summary of the changes done to each policy document for a better understanding of the revisions made.

*The attached documents are initial drafts, pending board approval.


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