January 2, 2022

Whereas PM-1.2 states the process that motion shall follow when it seeks to “establish or amend any policy of the Society”

Whereas PM-1.2(d) states that “before Council approves the policy, the policy shall be given two (2) weeks notice of motion, including being: posted on the SFSS website and circulated to the Council email list”

Whereas this standard for posting/circulation has made it challenging for the membership to inform themselves as to what policies are being/will be amended or added during any given meeting.

Whereas the SFSS not only has access to its website and the Council email list, but also has an email list that is sent to all members and several social media accounts, which could be used to better inform the membership about upcoming changes to policy.

Be it resolved to amend PM-1.2(d) to read:

d) before Council approves the policy, the policy shall be given two (2) weeks notice of motion, including being:

i. posted on the SFSS website, and

ii. circulated to the Council email list

iii. posted on SFSS Social Media Pages

iv. circulated to the Membership email list