August 11, 2022

Whereas the Policy Manual outlines the process whereby Society policies can be amended;
Whereas all amendments to policies are required to undergo the process outlined in sections 1.2 and
1.3;

Whereas the policy amendments can range from housekeeping changes, such as spelling fixes and
formatting, and higher order concerns;

Whereas simple housekeeping changes do not alter the interpretation of policies;

Whereas enacting housekeeping amendments under the process of section 1.2 and 1.3 takes up
unnecessary amount of time of Council, and relevant committees;

Be it resolved that Council approves the addition of section 1.8 to the Policy Manual to read as follows:
“1.8 Minor fixes that do not impact the intent or meaning of the policy may be updated by the Policy,
Research, and Community Affairs Coordinator (PRCA) without process outlined in sections 1.2 and 1.3.

These fixes are limited to:
(a) Spelling mistakes
(b) Formatting fixes
(c) Updating adoption dates, when incorrect
(d) Renumbering, when necessary
(i)The PRCA is required to submit a brief written report to Council at the next available Council
Meeting when changes are made by them under 1.8(c) or 1.8(d)