The SFSS is continuously reviewing and monitoring the COVID-19 situation, and we are currently available to support students virtually. Please view the services that have been modified to be more accessible for our members.
This situation is continually evolving and may impact the operations below. Check back regularly for the latest updates.
For general inquiries and additional questions, please contact the SFSS Student Centre (studentcentre@sfss.ca).
Club approvals will be done as usual:
Locker administration at this time will be put on hold. The locker renewals and turnover that typically happen in April/May will be put on hold until the SFSS returns to regular operations. Existing locker holders will retain their lockers until this time.
Due to increased incidents and concerns over locker and common room thefts at Burnaby campus during this isolation period, we would like to remind you to secure your valuables and take the appropriate steps to verify missing items.
If it is safe for you to do so, we recommend removing valuable items from your locker. If you choose to enter campus spaces, please adhere to social distancing guidelines (ex. limit close contact with others, on transit and on campus). We should keep about two meters from one another when we can when outside our homes.
If your locker is located in the MBC, please note that starting Friday, April 3, 2020 the MBC will be closed the following times:
Locker owners are welcome to contact security (at 778-782-7991) to verify the items missing. If any items of value were taken or personal information is at risk they should be encouraged to file a RCMP report at 604-646-9999 and ask for the reporting desk.
Going forward, student groups who have money approved in their grants for gift cards (as prizes or speaker gifts) need to have a Gift Card Receipt Form completed, and must submit it with their Cheque Requisition forms in order to get reimbursed.
The top portion of the form must be filled out by the person receiving the gift card, and the bottom portion of the form must be filled out by the club or student union executive who is distributing the gift card. One form should be filled out for each gift card received. If a recipient gets two gift cards, they should fill out two separate forms.
Effective April 1, 2020 until further notice
While the SFSS operates virtually, cheque requisitions from vendors, clubs and student unions must be submitted via email as there is no drop-off option available. For expenses prior to April 30, 2020, cheque requisitions are to be completed and submitted before May 4, 2020.
Reminders:
Procedures:
Failure to follow the guidelines may result in the delay of processing payments.
*Note: Please hold onto the original receipts, invoices and documents that are submitted with the Cheque Requisition Forms for 2 years. The originals may be helpful in the event the scanned copies are not clear, and need to be presented at a later date. The receipts may also need to be presented upon the request of the SFSS Finance Coordinators and or external auditors.
At the time the items and categories to be approved will be reviewed on a month to month basis and will be in line with the government recommendations regarding COVID-19 best practices at that time. We are unable to approve any retroactive purchases (purchased before the grant was approved).
Other Funding:
Clubs Resource Funding and Petty Cash:
Student Unions and Groups Core Funding:
About the Program:
This program is for EMERGENCY NEED of food only. Please complete the form only if hunger is a pressing issue (to maintain food funds). This is a valuable and essential service to students, from students, and is intended to serve as an online food bank. Please consider modified grocery store hours during this time, and remember to practice safety measures to aid in the battle against COVID-19. Additionally, attempt to visit as infrequently as possible without resorting to hoarding behaviour.
This food bank service is open for SFU Undergraduate students and FIC students ONLY. SFU Graduate Students are not eligible for this program.
To promote the safety of students and staff and to adhere to social distancing guidelines, we have made some changes to how food vouchers will be distributed. Starting April 6, 2020 all food vouchers will be mailed out to your home address. You will not be able to pick them up from SFU Campuses. Please make sure to provide your full information in this form; otherwise we will not be able to process your request.
For the Summer 2020 Semester, you will only need to make ONE request. You will be given a one-time lump sum. You will not be able to make any more requests for the rest of the semester. Please fill out the websurvey here: http://websurvey.sfu.ca/survey/371353491
If you are in need, you can also refer to Embark’s Food Rescue Program at Burnaby campus. Embark collects healthy yet imperfect-looking produce that does not meet the selling criteria of supermarket chains and redistributes it to the university community for free or by donation. Food is collected from Nesters Market and distributed at SFU Burnaby at Embark’s Learning Garden, on the south side of TASC1.
If hunger remains an issue for you, please contact your local food bank in the meantime. You can visit https://foodbank.bc.ca/find-food/locations/ to find a food bank that will be able to assist you.
Are you facing the challenge of meeting your daily needs on a reduced income? Register for the #SFUFoodHub to collect free, weekly groceries every Wednesday at Burnaby campus. You must register weekly, by the end of each Tuesday, for pickup on the following Wednesday. More information here:
More information and registration for pickup here: https://bit.ly/SFUFoodHub
We are proceeding with legal clinic meetings by phone during the regular scheduled times. Please email the Student Centre (studentcentre@sfss.ca) to book an appointment.
Update as of August 26, 2020:
U-Pass BC Planning for Fall
Since the decision was made to suspend the U-Pass BC program for the 2020 Summer semester due to the COVID-19 pandemic, the Simon Fraser Student Society, Graduate Student Society and SFU have worked with TransLink, and the other public post-secondary institutions and student associations in Metro Vancouver, to reinstate the program with appropriate eligibility adjustments. We are happy to announce that as of September 1, the U-Pass BC program will be resuming.
For students enrolled at SFU in the Fall semester (online or in-person courses) and currently residing in Metro Vancouver:
The program will resume on September 1 with terms and conditions identical to those before the Summer term suspension. Your U-Pass BC will give you unlimited access to bus, SkyTrain and SeaBus transportation at the rate of $42.50 per month, collected as a $170 student fee alongside your Fall term tuition. In order to access your U-Pass BC, you need to acquire a Compass Card and make a request each month using the U-Pass BC website. Pre-existing exemption categories will continue to apply, which you can learn more about here.
For students enrolled at SFU in the Fall semester but not currently residing in Metro Vancouver:
You will be considered ineligible for the program and you will receive a refund of your U-Pass BC fee, credited to your SFU student account. You will need to follow these steps to ensure you get a refund, and it is important that you do not request the U-Pass BC through the website linked above as that month’s pass and fee will be irreversible. Please allow a few weeks for SFU to process the much greater than normal numbers of ineligible students.
If you have any questions or problems setting up your U-Pass BC, please contact the SFU U-Pass BC office at upass@sfu.ca or 778.782.6930.
